Privacy Policy

Last updated: 2 August 2026

Introduction
Who We Are
What Data We Collect
How We Collect Your Data
Why We Use Your Data (Legal Bases)
Who We Share Data With
International Transfers
How Long We Keep Your Data
Your GDPR Rights
Cookies and Tracking
Children's Privacy
Security
External Links
Changes to This Policy
Contact and Supervisory Authority

1. Introduction

This Privacy Policy explains how VibeConnect collects, uses, stores, and protects personal data when you visit yourvibeconnect.online (the "Site") or contact us. We are committed to protecting your privacy and complying with the General Data Protection Regulation (EU) 2016/679 (GDPR) and Estonian data protection legislation, including the Personal Data Protection Act (isikuandmete kaitse seadus).

Please read this policy carefully. By using the Site, you acknowledge that you have read and understood it.

2. Who We Are

Data Controller:
VibeConnect
Mingi tn 5-69a, Tallinn 74305, Estonia
Email: info@yourvibeconnect.online

As a company registered in Estonia (a European Union member state), VibeConnect is subject to GDPR and is regulated by the Estonian Data Protection Authority, the Andmekaitse Inspektsioon (AKI).

3. What Data We Collect

We may collect the following categories of personal data:

Identity data: your name and the name of your company, brand, or community;
Contact data: your email address;
Message content: the content of any enquiry or message you send us via the contact form or by email, including descriptions of your business, goals, and connection preferences;
Technical data: IP address, browser type and version, operating system, referral source, and pages visited (collected only with your consent, via analytics cookies);
Cookie consent data: your cookie preference status and timestamp, stored locally in your browser.

We do not collect or process special categories of personal data (sensitive data) such as health information, political opinions, or biometric data. We do not collect payment information through this Site.

4. How We Collect Your Data

We collect personal data through the following means:

Contact forms: when you submit an enquiry on the Site;
Direct email: when you email us at info@yourvibeconnect.online;
Cookies and analytics: automatically, if you consent to performance or analytics cookies when visiting the Site;
Browser local storage: to save your cookie consent preference (always active as a strictly necessary function).

5. Why We Use Your Data (Legal Bases)

Under GDPR, we must have a lawful basis for processing personal data. We rely on the following bases:

Pre-contractual and contractual necessity (Art. 6(1)(b)): to respond to your enquiries, discuss potential services, and take steps at your request prior to entering into an agreement;
Legitimate interests (Art. 6(1)(f)): to maintain and improve our Site, ensure IT security, and manage our business communications, where these interests are not overridden by your rights;
Consent (Art. 6(1)(a)): to place analytics or marketing cookies, and to send any optional communications you have requested. You may withdraw consent at any time;
Legal obligation (Art. 6(1)(c)): where we are required to process or retain data to comply with applicable law.

We do not sell, rent, or trade your personal data. We may share data only with:

Service providers acting as data processors: such as email hosting, CRM, and analytics providers who process data on our behalf under data processing agreements compliant with GDPR Article 28;
Professional advisers: lawyers, accountants, and auditors, where necessary and under applicable confidentiality obligations;
Regulatory or law enforcement authorities: where we are required to do so by applicable law, court order, or regulatory authority.

All third-party processors are contractually required to protect your data and process it only as instructed by us.

7. International Transfers

VibeConnect is based in Estonia, within the European Economic Area (EEA). Where any of our service providers process personal data outside the EEA, we ensure appropriate safeguards are in place — such as Standard Contractual Clauses (SCCs) approved by the European Commission under GDPR Article 46, or processing in countries that benefit from an EU adequacy decision. Details of applicable safeguards are available on request by emailing info@yourvibeconnect.online.

8. How Long We Keep Your Data

We retain personal data only for as long as necessary for the purposes for which it was collected, or as required by law:

Contact enquiries: up to 3 years from the date of last contact, unless a commercial relationship develops requiring longer retention;
Analytics data: as configured with our analytics provider, typically up to 24 months;
Cookie consent records: stored in your browser's local storage until cleared by you or for up to 13 months;
Legal and accounting records: up to 7 years as required under Estonian law.

When personal data is no longer required, we securely delete or anonymise it.

9. Your GDPR Rights

As a data subject, you have the following rights under GDPR. To exercise any of them, email info@yourvibeconnect.online with "Privacy Request" in the subject line. We will respond within 30 days.

Your Rights Under GDPR

Right of access (Art. 15): Request a copy of the personal data we hold about you and information about how we use it.
Right to rectification (Art. 16): Ask us to correct inaccurate or incomplete personal data.
Right to erasure (Art. 17): Request that we delete your personal data where there is no legitimate reason to continue processing it.
Right to restriction (Art. 18): Ask us to pause processing of your data in certain circumstances, for example while a complaint is being investigated.
Right to data portability (Art. 20): Receive your personal data in a structured, machine-readable format and transmit it to another controller, where processing is based on consent or contract.
Right to object (Art. 21): Object to processing based on legitimate interests, including profiling. You can also object at any time to processing for direct marketing purposes.
Right to withdraw consent: Where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.
Right to lodge a complaint: You have the right to lodge a complaint with the Andmekaitse Inspektsioon (AKI) at aki.ee, Tatari 39, 10134 Tallinn, Estonia.

10. Cookies and Tracking

We use cookies and similar technologies on the Site. Strictly necessary cookies are always active as they are essential for Site operation, including storing your consent preference. All other cookies — including analytics and marketing cookies — are only placed with your explicit prior consent. Full details are set out in our Cookie Policy. You can manage or withdraw cookie consent at any time via the Cookie Preferences link in the footer.

11. Children's Privacy

The Site is not directed at children under 16 years of age, and we do not knowingly collect personal data from children. If we become aware that we have inadvertently collected data from a child, we will delete it promptly. If you believe a child has submitted data to us, please contact us at info@yourvibeconnect.online.

12. Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, accidental loss, destruction, or alteration. These measures are reviewed and updated regularly. However, no data transmission over the internet can be guaranteed as completely secure. Please be aware of this when submitting personal data through any online channel.

13. External Links

Our Site may contain links to third-party websites. Once you leave our Site, this Privacy Policy no longer applies. We are not responsible for the privacy practices of external sites and encourage you to review their privacy policies before sharing any personal information.

14. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or guidance from the Andmekaitse Inspektsioon (AKI) or the European Data Protection Board (EDPB). The "Last updated" date at the top of this page reflects the current version. Where changes are material, we will take reasonable steps to bring them to your attention.

15. Contact and Supervisory Authority

For any questions about this Privacy Policy or to exercise your rights, please contact:
VibeConnect
Mingi tn 5-69a, Tallinn 74305, Estonia
Email: info@yourvibeconnect.online

If you are not satisfied with our response, you have the right to lodge a complaint with the Estonian supervisory authority:
Andmekaitse Inspektsioon (AKI)
Tatari 39, 10134 Tallinn, Estonia
www.aki.ee